Join Us At Senate Grand Prix

PA to Directors & Office Manager

Key Details:

About Senate Grand Prix

Senate Grand Prix specialises in providing Formula One teams, drivers, sponsors, and a wide range of corporate and private clients with the finest hotel accommodation and race-viewing hospitality at F1 races around the world.

From Monaco to Abu Dhabi, we deliver unforgettable experiences at the most prestigious Formula 1 events on the calendar.

We’re looking for a highly organised, proactive, and adaptable PA to the Directors & Office Manager to join our close-knit team of around ten people. This is a busy role supporting the Founder and one of the Directors, while ensuring the smooth, day-to-day running of our Surrey head office. You’ll thrive in this role if you’re a natural organiser with a positive “can-do” attitude and enjoy being the go-to person who keeps everything (and everyone) running smoothly.

As PA to the Directors, you will:

• Provide full administrative and organisational support to the Founder and Directors.
• Manage diaries and coordinate meetings.
• Prepare and format meeting documentation.
• Support executive projects; tracking milestones, deadlines, and deliverables.
• Manage detailed international travel arrangements, ensuring seamless execution of preferences and logistics.
• Support with travel arrangements for the wider team, including flights, taxis and accommodation.
• Be flexible in supporting wherever needed (especially during busy event periods) and be open to ad hoc tasks that come your way.
• Carry out private PA duties, including personal errands and scheduling.
• Always maintain the highest level of confidentiality and professionalism.

As Office Manager, you will:

• Oversee the smooth daily running of the office and create a well-organised, welcoming workspace.
• Greet visitors and act as the main point of contact for the office.
• Manage office technology, systems, and troubleshoot issues as needed.
• Order and maintain office supplies and equipment, and manage vendor relationships.
• Plan and coordinate company events, meetings, and team socials.
• Support HR functions and onboarding new employees.

We’re Looking For Someone Who:

• Has at least 3 years’ experience in an administrative, PA, or Office Manager role — ideally within a small business environment.
• Demonstrates exceptional organisational and multitasking skills, with a proactive “can-do” approach.
• Communicates confidently and professionally with external contacts and clients.
• Is confident in Microsoft Office and ideally familiar with CRM.
• Is educated to A-level standard or equivalent.
• Holds a full UK driving license and has access to a car (due to office location).
• Is happy to travel abroad at least twice a year.

Sales & Marketing Manager

Key Details:

Job Purpose

The Sales and Marketing Manager for events plays a multifaceted role, encompassing both the strategic planning and hands-on execution of events that drive revenue and brand awareness.

Roles & Responsibilities

• Sales Strategy Development: Creating and implementing strategic plans to attract event attendees and achieve sales targets.
• Marketing Campaign Management:** Developing and executing integrated marketing campaigns across various channels (e.g., digital, social media, email) to promote events and generate leads.
• Client Relationship Management: Building and maintaining strong relationships with clients, partners, and stakeholders.
• Performance Analysis: Monitoring and analysing event performance metrics, such as attendance, lead generation, and sales conversions, to identify areas for improvement and optimise future events.
• Team Leadership: Leading and motivating a team of sales and marketing professionals, providing guidance and support to achieve collective goals.
• Budget Management: Managing event budgets effectively, ensuring that resources are allocated appropriately, and costs are controlled.
• Industry Networking: Building relationships with industry professionals and attending relevant events to stay abreast of market trends and identify new opportunities.
• Collaboration: Working closely with other departments, such as operations & accounts.

Personal Specification, Skills and Experience

• Proven experience in event planning and management
• Strong sales and marketing background with a track record of success.
• Excellent communication, presentation, and interpersonal skills.
• Proficiency in digital marketing techniques, including SEO, social media, and email marketing.
• Experience with Website management.
• Interest in working in the motor sports industry, particularly F1.
• Strong analytical and problem-solving skills.
• Ability to work independently and as part of a team.
• Experience in budget management and financial reporting.
• Quick thinking and the ability to work well under pressure.
• Experience working within the hospitality/travel industry.
• Additional languages (particularly French) are a bonus.